Privacy Notice

We care about your privacy and handle all personal data in line with UK GDPR.

What we collect

  • Child’s full name
  • Child’s date of birth
  • Parent/guardian name and email address
  • Student email address (if applicable)
  • Child’s clothing size (for costumes)
  • Medical information provided by parents, including any allergies
  • Photos and videos (for our website and social media, unless you opt out)
  • ABRSM contact ID (for music exam registration)

How we use your data

  • To manage class attendance, communication, and billing
  • To provide appropriate care in case of illness, injury, or allergy
  • To organise performances, shows, and costumes
  • To register students for competitions and exams
  • To share updates via WhatsApp and email
  • To promote the school through social media and our website (with consent)

Where your data is stored

  • Class Manager – for managing classes and student details
  • Xero – for invoices and accounting
  • WhatsApp – for communication with parents and students
  • Instagram, Facebook, Website – for sharing posts, photos, and videos (opt-out available)
  • Dropbox – for rehearsal videos of routines

Who we share data with

  • Costume suppliers – clothing sizes only, no names
  • Competition organisers – student name and date of birth (as required)
  • ABRSM (exam board) – student name, date of birth, and ABRSM contact ID

CCTV

  • CCTV is in operation on our premises for security and safeguarding
  • Footage is automatically deleted after 30 days
  • In rare cases, footage may be retained longer if needed for an investigation or incident report

How long we keep your data

  • We usually delete data within a few weeks of a student leaving
  • If a student stops attending but hasn’t formally left, we may keep their data for a few months in case they rejoin
  • Some financial records may be retained in Xero for auditing

Your rights

  • You can ask to view, update, or delete your data at any time
  • You can opt out of photos or request existing ones be removed
  • Contact us if you have any questions about your data or privacy